👉 Now offering TMS therapy and Spravato treatment as part of our comprehensive mental health care, with convenient evening hours from 7-9pm. Our dedicated mental health providers are here to assist you with a range of psychiatric services.

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  • More
    • Home
    • About Us
      • Our Team
      • Policies
      • Privacy Policy
      • FAQ
    • Our Services
      • OVERVIEW
      • Treatment Options
      • Military Veteran Care
      • Counseling
    • AFYA VIRTUAL SERVICES
    • Provider Referral Form
    • INDIVIDUAL INTAKE FORM
    • EMPLOYMENT OPPORTUNITIES
  • Home
  • About Us
    • Our Team
    • Policies
    • Privacy Policy
    • FAQ
  • Our Services
    • OVERVIEW
    • Treatment Options
    • Military Veteran Care
    • Counseling
  • AFYA VIRTUAL SERVICES
  • Provider Referral Form
  • INDIVIDUAL INTAKE FORM
  • EMPLOYMENT OPPORTUNITIES

Terms and Conditions

Welcome to AFYA Psychiatric Services. Our priority is delivering exceptional mental health care to our patients in a respectful, safe, and confidential environment. 

AFYA PSYCHIATRIC SERVICES

Initial Documentation

All required paperwork must be completed at least 24 hours before your first appointment. This includes submitting valid insurance information and a credit card to keep on file for authorization purposes. Failure to submit all required paperwork may result in cancellation of your appointment. 

Initial Psychiatric Evaluation

Your first appointment is a comprehensive psychiatric evaluation. Following this evaluation, your AFYA provider may refer you to another provider based on your individual needs and treatment goals. 


 Please note: Attending the initial evaluation does not guarantee a follow-up appointment or the prescription of medication. 

Telephone Communication

 Voicemail messages are reviewed Monday through Friday from 9:00 a.m. to 4:00 p.m.

  • Responses are typically provided within two business days. 
  • Excessive use of provider availability will be addressed directly between the patient and provider. 

Text Messaging

Text messaging is not a secure form of communication and should never be used for clinical questions or emergency situations. 


By providing your mobile phone number, you consent to receive text messages from AFYA. You may opt out at any time by replying STOP. 

Patient Portal & Email Communication

Email should be used only for administrative matters. Do not use email for emergencies or clinical concerns. 

Patient Portal

The secure patient portal should be used for all Protected Health Information (PHI). Portal messages are generally answered within two business days. 

Social Media Engagement

 To protect your privacy and maintain professional boundaries, AFYA does not engage with current or former patients on social media platforms. 

Missed Appointment / Late Policy

  • A minimum of 24-hour notice is required to cancel or reschedule an appointment. 
  • Patients arriving more than 10 minutes late will be considered a no-show. 
  • Three missed appointments or two no-call/no-shows within one calendar year may result in discharge from the practice. 
  • Patients who miss or cancel three consecutive appointments may also be discharged due to inconsistent attendance.

Paperwork / Letters

  • Requested paperwork may require up to 10 business days to complete. 
  • A minimum of six treatment sessions is required before AFYA will provide documentation supporting SSDI claims. 

Prescription Refills

  • Prescription refill requests may require up to two business days to process. 
  • Additional fees may apply for urgent refill requests or requests made without a recent appointment.

Emergency Coverage

 AFYA does not provide after-hours emergency services. If you are experiencing a medical or psychiatric emergency:

  • Call 911, or 
  • Go to the nearest Emergency Room immediately.

Vacation Coverage

Controlled substance prescriptions may not be refilled during provider absences. 

Subpoena for Witness

Fees apply for:

  • Preparation time 
  • Record review 
  • Travel time 
  • Court testimony 

Payment in full is required at least five (5) days before the scheduled court appearance.

Medical Records / Documentation

All treatment is documented in your medical record. Copies may be requested unless disclosure is determined to be clinically harmful.

A signed authorization (Release of Information) is required before records are released.

Privacy & Confidentiality

 AFYA is fully HIPAA compliant. Your information will not be shared without your written permission unless required by law.

Confidentiality may be broken under the following circumstances:

  • Risk of harm to yourself or others 
  • Suspected child abuse 
  • Suspected elder abuse 
  • Court order 
  • Malpractice or financial disputes 
  • Insurance or credit card billing 
  • Professional peer consultation (without identifying information)

Telehealth Appointments

 AFYA offers secure, HIPAA-compliant telehealth appointments. Some medications or treatment plans may require periodic in-person visits.

Controlled Substance Prescription & Refill Policy

Covered Medications


Examples include:

  •  Adderall, Vyvanse, Ritalin, Concerta, Focalin,  Evekeo, Desoxy , Xanax , Ativan , Klonopin, Valium, Restoril. 


Policy Requirements

  • Psychological testing may be required before prescribing ADHD medications. 
  • Benzodiazepines are intended only for short-term treatment and are not prescribed for long-term use. 
  • Monthly appointments are required for all controlled substance prescriptions. 
  • No early refills will be provided. 
  • Lost or stolen medications will not be replaced. 
  • Urine Drug Screens (UDS) may be requested at the provider's discretion.

Important UDS Requirements

If a Urine Drug Screen (UDS) is requested, it must be completed within 24–48 hours to remain valid. 


  • No medication refills or future appointments will be scheduled until the requested UDS has been completed. 
  • If the UDS indicates the absence of the prescribed medication, AFYA may terminate treatment. 
  • If the UDS identifies illicit substances or medications not prescribed, AFYA may discharge the patient from care.

 

This policy follows applicable federal safety guidelines.

Insurance Authorization for Medication & Services

Patients are responsible for verifying insurance authorization requirements. Although AFYA assists with prior authorization requests, approval cannot be guaranteed.


Please allow up to 10 business days for insurance processing.

Billing Policy

Patients with an outstanding balance greater than $300 who fail to make payment may be terminated from services.

Patients are responsible for:

  • Copayments 
  • Coinsurance 
  • Deductibles 

All patient responsibility amounts must be paid according to insurance requirements.

Self-Pay Fees

  • Initial Visit: $200 
  • Follow-Up Visit: $100 

Payment is due before services are provided.

Non-Voluntary Discharge Policy

AFYA reserves the right to discharge patients through written notice for reasons including:

  • Failure to comply with treatment recommendations 
  • Verbal abuse toward staff 
  • Physical abuse 
  • Threatening behavior 
  • Violent or perceived violent conduct 
  • Suspicious or unsafe behavior 


In situations involving safety concerns, law enforcement may be contacted. 

Thank you for choosing AFYA Psychiatric Services. We appreciate the opportunity to be part of your mental health journey.

Mental Health Policies at Afya Psychiatric Services

Release of Information Authorization (pdf)

Download

Telehealth Stimulant Risk Assessment and Agreement (pdf)

Download

Still Have Questions?

You deserve to feel heard and supported. Our caring team is here to answer your questions, provide guidance, and help you take the next step with confidence. 

Talk With Our Care Team

Copyright © 2026 Afya Psychiatric Services - All Rights Reserved.

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